Responsible for the day to day operations in the absence of the Purchasing Manager, provides
essential supervision, administrative assistance and maintains full and adequate purchases / stock
requirements of the organization.
Responsible administratively of the purchasing office staff personnel schedules, appraisals and
Coordinates and ensures smooth process of purchase requests allocated by Purchasing Manager
Ensures that set policy and procedures quotations, documentation, specification and
explanation) are being followed and practiced
Constantly verifies all system updates concerning data stock items, regarding name, packing,
weight and units
Reviews, checks and updates constantly entered quotations concerning price and duration
Reviews, checks and notes explanation for deliveries Discrepancy report, regarding any price or
quantity variance, for onward submission to the Purchasing Manager
Ensures that all PO issue for all approved purchase orders to the respective vendors is delivered
To print the weekly “order pending report” to follow up and verify approved requests, items not
delivered according to the specified vendor’s delivery dates
Provides constant and accurate feedback to the purchasing manager and department heads on
Market conditions, items availability, seasonal items, delivery lead times and price trends.
Identifies and recommends new market products in terms of quality and price competitiveness
Advises through market knowledge, special offers, discounted products, cost saving substitutes
and possible brand shortages, serving the benefit of the property
Monitors vendors reliability and services, establishes new contracts with prospective vendors
Performs related duties and any assigned special projects as and when requested
An ideal candidate would be
3-5 years of Experience procuring commercial products and services. Substantial experience in procuring F&B services and products is essential.
Working knowledge of commonly used contract types; working knowledge of clauses and special provisions related purchases of goods and services is required.
Expert knowledge of pricing analysis with the ability analyzes proposals using historical data, commercial catalogs, and price list and industry benchmarks to ensure price reasonableness.
Must be able to procure and be considered as a specialist in assigned (multiple) categories, requiring a degree of technical knowledge.
Independent judgment, initiative and decision making.
Expert negotiator with ability to close complex deals independently.
Fluency in English Language both written and spoken.
Fluency and/or knowledge of Arabic are a bonus.
Ability to multi-task and take on cross functional task when required.